PRIVACY POLICY
Privacy Policy
Privacy Policy
Showa Kako Co., Ltd. believes that the safe and appropriate handling of your personal information is the foundation of our business activities as well as a social responsibility. We will comply with all laws and regulations related to the protection of personal information, establish a personal information management system, and take responsible actions as a business entity. In addition, we have established a personal information protection management system to embody the following basic policy, and we are committed to continuous improvement of the system, keeping abreast of the latest trends in information technology, changes in social demands, and changes in the business environment, in order to live up to your trust in our company.
1. basic policy
This basic policy shall be made known to all employees, and measures shall be taken to make it available at any time by publicizing it on the Company’s official website, etc.
1-1 Acquisition and Use of Personal Information
We will acquire personal information only after clarifying the purpose of use, and will use personal information only within the scope of the purpose. The purpose of use will be clearly stated on the Company’s official website, etc., and procedures will be established and implemented to ensure that personal information is not used in a manner that deviates from the purpose of use under the responsibility of the personal information protection manager at each facility or office that handles personal information.
In addition, we will establish a management system and take safety control measures to ensure that personal information is not used beyond the scope of the purpose of use within the corporation.
1-2 Management and Protection of Personal Information
Personal information will be strictly managed and will not be disclosed or provided to third parties without the consent of the individual or as required by law. In order to prevent leakage, loss, or damage of personal information, we have established and implemented safety control measures. In addition, we have established and implemented procedures to prevent problems from occurring, and if a problem should occur, we will promptly take corrective measures to prevent recurrence.
1-3 Compliance with laws and regulations
We will comply with all applicable laws, regulations, national guidelines, and other norms regarding the handling of personal information in our possession.
1-4 Response to inquiries and complaints
We have established a system and procedures for receiving and responding to inquiries and complaints about personal information in our possession, and will respond promptly to such inquiries and complaints.
Name of “Authorized Personal Information Protection Organization” and contact information for complaints
We are a target business of the following authorized personal information protection organization. The name of the authorized personal information protection organization and the contact address for the resolution of complaints are as follows
Name of authorized personal information protection organization: Japan Information Processing Development Corporation
Contact for complaint resolution: Personal Information Protection Complaint Consultation Office
Address: Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
Telephone numbers: 03-5860-7565, 0120-700-779
1-5 Continuous Improvement of Personal Information Protection Management System and Structure
We will continuously improve our management system and structure for personal information protection. In the process of improvement, we will revise this Privacy Policy as necessary, and announce such revisions by reflecting them in the contents of our official website.
Definition of Personal Information
2-1 Definition of Personal Information
Personal information is defined as any of the following
(1) Information about a living individual that can identify the specific individual by name, address, telephone number, e-mail address, or other description that constitutes the information (information that cannot identify the individual by itself, but can be easily matched with other information to identify the specific individual as a result, is also included in personal information). (Even if the information cannot be used to identify an individual by itself, it is included in personal information if it can be easily matched with other information to identify a specific individual.)
(2) Items containing personal identification codes
2-2 Other Information to Which This Privacy Policy Applies
Requests related to activities that do not fall under the category of personal information, information to respond to other special requests, and information required by law or ordinance will also be handled appropriately in accordance with this Privacy Policy.
3. acquisition of personal information
In the course of our activities, we may acquire personal information from you. When acquiring personal information from you, we will clearly state the purpose of acquisition and the scope of use, and acquire personal information to the extent necessary.
4. how personal information is obtained
We collect personal information in the following ways when you sign a contract with us regarding our activities, use of our facilities, etc. (hereinafter collectively referred to as “Contracts, etc.”).
(1) Obtained directly from the person in question Telephone, in writing, business card, orally, on the Internet, etc.
(2) Obtained from a person who has received legitimate authority from the person himself/herself, such as an applicant for use, an introducer, or a business that accepts packaged products, etc.
5. types of personal information
The personal information we obtain includes name, place of employment, home and business addresses, e-mail address, telephone number, fax number, date of birth, and gender, as well as video information recorded by security cameras.
6. purpose of use of personal information
The purposes of our use of personal information are as follows. We will not use the information beyond the purposes of use.
In the event that the purposes of use are changed, such changes will not exceed the scope that is reasonably considered to have a reasonable relationship with the purposes of use before the change, and the Company will promptly change this Privacy Policy and announce the changes on the Company’s official Web site.
Type of personal information Purpose of use
Personal information acquired or already acquired in connection with our contracts, etc. – Performance of rights and obligations under such contracts
Security camera footage in our facilities For your safety and property protection
Personal information of those who have made inquiries to the Company ・Confirmation of and response to such inquiries
Personal information of those who enter our company for employment selection or who wish to receive information regarding our company’s recruitment process.
Personal information obtained from our directors, employees, contractors, contract workers, part-timers, advisors, and temporary employees (hereinafter collectively referred to as “employees”) For personnel and labor management, business management, health management, information management, and security management of our company
Provision and Sharing of Personal Information with Third Parties
7-1 We will not provide or disclose your personal information to any third party without your consent, except in the following cases. When providing or disclosing personal information to a third party, we will give due consideration to the selection of the party to which the information will be provided, and we will request the third party to properly manage the information in accordance with the laws and regulations as well as our own.
(1) When the prior consent of the person in question has been obtained
(2) In accordance with laws and regulations
(3) When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the consent of the individual.
(4) Cases in which the provision of personal information is particularly necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the person concerned
(5) Cases in which it is necessary to cooperate with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and in which obtaining the consent of the individual is likely to impede the execution of such affairs.
7-2 We may share all or part of the personal information entrusted to us as follows.
(1) Joint users
Showa Group
*Showa Group consists of six companies: Showa Enterprise Corporation, Showa Kako Corporation, Kyushu Kako Corporation, Satsuma Kako Corporation, Murakami Food Service Corporation, and Wine Kobo Aizu Ltd.
(2) Items of personal data to be shared
Your name, address, telephone number, gender, date of birth, age, occupation, and e-mail address
(3) Purpose of joint use
Same as “6. Purpose of Use of Personal Information” in this Privacy Policy
(4) Party responsible for management of personal information to be shared
Showa Kako Co.
8. acquisition, use and provision to third parties of personal information requiring special consideration
We will not acquire, use, or provide to third parties any personal information that includes the following types of information. However, this does not apply to cases in which the person concerned has given consent or in which an exception to the provisions of the Act on the Protection of Personal Information applies.
Personal information that includes the person’s race, creed, social status, medical history, criminal record, the fact that the person has been harmed by a crime, or other descriptions specified by a Cabinet Order as requiring special consideration in handling the information to prevent unjust discrimination, prejudice, or other disadvantages to the person
9. handling and security control of personal information
9-1 Retention of accurate personal information
We will take appropriate measures to keep your personal information accurate and up-to-date.
9-2 Compliance with relevant laws, regulations and guidelines
We will comply with the “Act on the Protection of Personal Information,” other related laws and regulations, and industry guidelines.
9-3 Safety control measures
We will strictly manage your personal information and take precautions and safety measures against unauthorized access, loss, destruction, falsification, leakage, etc.
9-4 Organizational Structure
Our personal information protection manager will formulate a personal information protection system and maintain an organizational structure to ensure compliance with personal information protection within our company.
9-5 Rules for handling and managing personal information
In order to establish standards for the appropriate acquisition, retention, use, and disposal of personal information, and to strictly enforce these standards, we have established “Personal Information Handling Regulations” and “Personal Information Safety Management Regulations,” and have established a code of conduct and specific rules to prevent unauthorized access, loss, destruction, alteration, and leakage of personal information. The company has also established a code of conduct and specific rules to prevent unauthorized access, loss, destruction, falsification, and leakage of personal information. In addition, we will continuously review and improve these rules to ensure that they are effective and appropriate.
9-6 In-house education
We strive to protect personal information by educating and training all employees on the protection of personal information and ensuring that they are fully aware of the contents of such training.
10. disclosure ・correction ・disposal of personal information
If you or your representative request us to disclose, correct, or dispose of your personal information that we have in our possession, we will respond to such request in accordance with the provisions of the law.
In addition, we have established a “Showa Kako Co., Ltd. Personal Information Inquiry Desk” to respond to requests for disclosure, correction, disposal, etc. of personal information entrusted to us by our customers, and we will respond to such requests in good faith in accordance with the provisions of the law. In such cases, we will take appropriate measures such as providing information that will help identify your personal data.
11. contact for personal information inquiries
Inquiries concerning our personal information, and requests for disclosure, correction, disposal, etc., are accepted at the Personal Information Consultation Desk below. Please note that it may take a few days to receive a response depending on the case.
Contact for requests for disclosure, etc:
Personal Information Protection Manager Administration Department Tokonami
18-23 Yoshino-cho, Suita-shi, Osaka 564-0054, Japan
TEL / FAX : 06(6384)1501 (main) / 06(6384)2287
E-mail : HomeAffairsDepartment@showakako.co.jp
How to request disclosure, etc.
Please download the “Request for Disclosure Form” and send it as an email attachment or by mail. Please note that we may verify your identity by e-mail or telephone after receiving your Request for Disclosure, etc. by checking it against your records.
*In the case of a request from a representative, please attach the following documents.
Documents proving that the representative is an authorized agent of the principal
– Documents proving the representative: A copy of a document with a photo such as a driver’s license, passport, number card, etc. (If the personal number or permanent address is written, please black it out and submit it.) Please note that it may take up to 10 days to reply.
Commission fee
A fee of 1,000 yen will be charged for notification and disclosure of purpose of use. The fee will be charged when the report is delivered.
Showa Kako Co., Ltd.
Administration Department
18-23 Yoshino-cho, Suita-shi, Osaka 564-0054, Japan
TEL : 06(6384)1502 (switchboard) FAX : 06(6384)2287
*Telephone reception hours: 9:00 – 17:00 (except Saturday, Sunday, holidays and our holidays)
